BarnPage Help Center
Knowledge Base
Role-specific guides for setting up your barn, running the schedule, reviewing lessons, managing privacy, and troubleshooting common issues.
Start by role
Owner/Admin
47View guides for this role.
Barn Manager
48View guides for this role.
Head Trainer
39View guides for this role.
Assistant Trainer
39View guides for this role.
Groom/Staff
18View guides for this role.
Student Rider
15View guides for this role.
Parent/Guardian
15View guides for this role.
Horse Owner/Leaser
11View guides for this role.
Read-only Family/Guest
11View guides for this role.
Common workflows
Barn Setup
Beta launch checklist for barn owners
Prepare a barn for beta testing with a small group while keeping data, privacy, and support expectations clear.
Barn Setup
Create a barn and complete setup
Set up the core barn records that make scheduling, members, and progress work correctly.
Members and Roles
Invite members and assign roles
Add people to your barn and give each person the right access level.
Scheduling
Create a lesson
Schedule a single lesson with date, time, arena, trainer, riders, and optional horse assignments.
Reviews and Scorecards
Review a lesson video
Use the trainer review workflow to approve analysis, edit feedback, and prepare rider-visible summaries.
Progress
Create progress snapshots
Record a manual progress checkpoint for a rider.
Recognition and Leaderboards
Manage highlights and recognition
Configure highlight categories, nominate riders or horses, and award recognition safely.
Recognition and Leaderboards
Manage leaderboards
Control leaderboard visibility, consent filtering, and review-level exclusions.
Barn Setup
Understand plan member limits and billing
Know how plan tiers, member limits, MEGAN analysis quotas, and admin overrides affect a barn.
Privacy and Consent
Manage consents
Record consent preferences for photos, videos, progress sharing, highlights, and leaderboard participation.
Troubleshooting
Troubleshoot a missing page or feature
Find out why a page, button, or workflow is not visible.
Troubleshooting
Troubleshoot a rider not showing in Progress
Find out why an active rider is missing from the Progress page or snapshot picker.
Owner/Admin
47 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Preview the dashboard as another role
Use role preview to understand what different users see without changing your own permissions.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Create a barn and complete setup
Set up the core barn records that make scheduling, members, and progress work correctly.
Beta launch checklist for barn owners
Prepare a barn for beta testing with a small group while keeping data, privacy, and support expectations clear.
Invite members and assign roles
Add people to your barn and give each person the right access level.
Manage membership access
Review active members, update roles, and remove access when someone leaves the barn.
Barn Manager
48 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Preview the dashboard as another role
Use role preview to understand what different users see without changing your own permissions.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Beta launch checklist for barn owners
Prepare a barn for beta testing with a small group while keeping data, privacy, and support expectations clear.
Invite members and assign roles
Add people to your barn and give each person the right access level.
Manage membership access
Review active members, update roles, and remove access when someone leaves the barn.
Configure barn settings
Set operational defaults for scheduling, approvals, privacy, notifications, and progress workflows.
Head Trainer
39 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Manage horses
Create horse records and keep status, suitability, and assignment details current.
Manage riders and parent links
Create rider profiles, link parents or guardians, and keep rider status accurate.
Create a lesson
Schedule a single lesson with date, time, arena, trainer, riders, and optional horse assignments.
Create a recurring lesson series
Set up repeating lessons for weekly classes, regular private lessons, and recurring programs.
Create schedule blocks
Reserve time for arena maintenance, clinics, shows, farrier visits, and other non-lesson events.
Assistant Trainer
39 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Manage horses
Create horse records and keep status, suitability, and assignment details current.
Manage riders and parent links
Create rider profiles, link parents or guardians, and keep rider status accurate.
Create a lesson
Schedule a single lesson with date, time, arena, trainer, riders, and optional horse assignments.
Create a recurring lesson series
Set up repeating lessons for weekly classes, regular private lessons, and recurring programs.
Create schedule blocks
Reserve time for arena maintenance, clinics, shows, farrier visits, and other non-lesson events.
Groom/Staff
18 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Manage horses
Create horse records and keep status, suitability, and assignment details current.
Mark attendance and complete lessons
Record attendance and close out lessons after they happen.
Print or export the schedule
Create paper or CSV schedule views for barn operations.
Use the barn feed
Post updates, celebrate wins, react to posts, and comment in your barn community.
Upload media to the gallery
Add photos and image media to barn media when your role has upload permission.
Student Rider
15 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Use the barn feed
Post updates, celebrate wins, react to posts, and comment in your barn community.
Upload media to the gallery
Add photos and image media to barn media when your role has upload permission.
Upload a lesson video
Attach video to a lesson so trainers can review, score, and publish feedback.
Who can see lesson videos
Understand video access for staff, riders, parents, and tagged participants.
Student rider progress view
See your own scores, summaries, focus areas, and trend information.
Parent/Guardian
15 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Use the barn feed
Post updates, celebrate wins, react to posts, and comment in your barn community.
Who can see lesson videos
Understand video access for staff, riders, parents, and tagged participants.
Parent or guardian progress view
Review linked child progress, feedback, and trends.
Manage consents
Record consent preferences for photos, videos, progress sharing, highlights, and leaderboard participation.
Minor privacy and guardian controls
Protect minor riders with parent links, consent records, and privacy-aware sharing.
Horse Owner/Leaser
11 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Use the barn feed
Post updates, celebrate wins, react to posts, and comment in your barn community.
Who can see lesson videos
Understand video access for staff, riders, parents, and tagged participants.
Data privacy and security
Understand how BarnPage separates barn data and protects private member information.
Horse owner or leaser workflow
Follow linked horse records, care context, and schedule activity.
Troubleshoot a missing page or feature
Find out why a page, button, or workflow is not visible.
Read-only Family/Guest
11 articlesCreate and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Use the barn feed
Post updates, celebrate wins, react to posts, and comment in your barn community.
Who can see lesson videos
Understand video access for staff, riders, parents, and tagged participants.
Data privacy and security
Understand how BarnPage separates barn data and protects private member information.
Read-only family or guest workflow
Understand what a read-only family or guest account can see.
Troubleshoot a missing page or feature
Find out why a page, button, or workflow is not visible.
Browse by topic
Account and Access
Create and verify your account
Set up your BarnPage login, verify email, and get ready to join or create a barn.
Join a barn from an invitation
Accept a barn invite and understand what happens when your role is assigned.
Switch between barns
Move between barns when your account belongs to more than one organization.
Manage notification preferences
Control which barn updates generate email or in-app notifications.
Barn Setup
Create a barn and complete setup
Set up the core barn records that make scheduling, members, and progress work correctly.
Beta launch checklist for barn owners
Prepare a barn for beta testing with a small group while keeping data, privacy, and support expectations clear.
Configure barn settings
Set operational defaults for scheduling, approvals, privacy, notifications, and progress workflows.
Understand plan member limits and billing
Know how plan tiers, member limits, MEGAN analysis quotas, and admin overrides affect a barn.
Create and manage arenas
Add riding spaces so lessons and blocks can reserve the right arena.
Manage horses
Create horse records and keep status, suitability, and assignment details current.
Manage riders and parent links
Create rider profiles, link parents or guardians, and keep rider status accurate.
Manage trainers and staff
Give staff the right role and profile data for scheduling, reviews, and day-to-day operations.
Members and Roles
Understand BarnPage roles
Learn what each role is for and how role-based access affects the app.
Preview the dashboard as another role
Use role preview to understand what different users see without changing your own permissions.
Invite members and assign roles
Add people to your barn and give each person the right access level.
Manage membership access
Review active members, update roles, and remove access when someone leaves the barn.
Scheduling
Create a lesson
Schedule a single lesson with date, time, arena, trainer, riders, and optional horse assignments.
Create a recurring lesson series
Set up repeating lessons for weekly classes, regular private lessons, and recurring programs.
Create schedule blocks
Reserve time for arena maintenance, clinics, shows, farrier visits, and other non-lesson events.
Invite riders and manage waitlists
Invite riders into lessons, handle capacity, and use waitlists when a lesson is full.
Assign horses, trainers, and arenas
Keep schedule assignments clear so everyone knows who rides where, with whom, and on which horse.
Mark attendance and complete lessons
Record attendance and close out lessons after they happen.
Print or export the schedule
Create paper or CSV schedule views for barn operations.
Approve lesson invitations as a parent
Respond to lesson invitations that require guardian approval.
Community
Use the barn feed
Post updates, celebrate wins, react to posts, and comment in your barn community.
Create and pin announcements
Share important barn updates that need higher visibility than a normal feed post.
Create and use groups
Organize members into groups for teams, parents, boarders, and other barn communities.
Media and Video
Upload media to the gallery
Add photos and image media to barn media when your role has upload permission.
Upload a lesson video
Attach video to a lesson so trainers can review, score, and publish feedback.
Tag riders in a video
Connect a video to the riders who appear in it so feedback and access are correct.
Reviews and Scorecards
Review a lesson video
Use the trainer review workflow to approve analysis, edit feedback, and prepare rider-visible summaries.
Create a manual lesson review
Record trainer feedback and scorecard data without uploading a video.
Use scorecards and rubrics
Understand how lesson scores feed reviews, trends, and progress snapshots.
Publish lesson feedback
Make approved review content visible to the correct rider, parent, or barn audience.
Progress
View barn progress overview
Use the Progress page to monitor active riders, latest scores, and snapshot history.
Create progress snapshots
Record a manual progress checkpoint for a rider.
Student rider progress view
See your own scores, summaries, focus areas, and trend information.
Parent or guardian progress view
Review linked child progress, feedback, and trends.
Compare horse and rider pairings
Use progress history to understand how a rider performs with specific horses.
Recognition and Leaderboards
Privacy and Consent
Who can see lesson videos
Understand video access for staff, riders, parents, and tagged participants.
Manage consents
Record consent preferences for photos, videos, progress sharing, highlights, and leaderboard participation.
Minor privacy and guardian controls
Protect minor riders with parent links, consent records, and privacy-aware sharing.
Data privacy and security
Understand how BarnPage separates barn data and protects private member information.
Role Workflows
Trainer daily workflow
A practical daily checklist for trainers using BarnPage.
Use Ringside mode
Use the mobile-first Ringside view for active lesson work at the arena.
Barn manager daily workflow
Use BarnPage to keep schedule, staff, riders, and communications aligned.
Groom and staff workflow
Use schedule, horse assignments, media upload, and barn updates as staff.
Student rider workflow
Use BarnPage to check lessons, follow feedback, upload media, and track progress.
Parent or guardian workflow
Track linked child lessons, approvals, progress, feedback, and consents.
Horse owner or leaser workflow
Follow linked horse records, care context, and schedule activity.
Read-only family or guest workflow
Understand what a read-only family or guest account can see.
Troubleshooting
Troubleshoot a missing page or feature
Find out why a page, button, or workflow is not visible.
Troubleshoot failed media or video upload
Fix common file, connection, permission, and processing issues.
Troubleshoot emails not arriving
Resolve missing invitations, verification emails, notifications, and reminders.
Troubleshoot a rider not showing in Progress
Find out why an active rider is missing from the Progress page or snapshot picker.
Resolve schedule conflicts
Fix overlapping lessons, double-booked arenas, trainer conflicts, and horse assignment issues.